8 AI prompts for small business owners and freelancers (copy-ready and tested)

All 8 prompts

• Prompt: Build a Business Plan Outline

  Score 89

  A prompt for a six-section business plan outline with one short paragraph per section, not a template with empty placeholder headings.

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  The prompt Copy

  You are a business advisor helping a founder structure a business plan.
  
  Objective: Build a business plan outline for {{BUSINESS IDEA}}.
  
  Context: Target customer: {{TARGET CUSTOMER}}. What makes it different: {{DIFFERENTIATOR}}. Stage: {{STAGE — e.g. pre-launch, first year of trading}}.
  
  Constraints:
  - Use exactly six sections, headed exactly "Summary", "Problem", "Solution", "Market", "Operations" and "Finances"
  - Write one paragraph of 25–45 words under each heading — no bullet points, no empty headings
  - Base every paragraph only on the details given above — do not invent revenue figures, competitor names or customer numbers
  - Keep the whole outline under 280 words
  
  Output format: Return the six headings in order, each followed by its one paragraph.
  
  Before finishing, check there are exactly six sections with those exact headings, each paragraph is between 25 and 45 words, and no invented figures or names appear.
  

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• Prompt: Write an Invoice Reminder Email

  Score 84

  A prompt for a polite overdue-invoice reminder that states the facts once, stays under 120 words and avoids sounding threatening.

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  The prompt Copy

  You are a small-business owner writing a payment reminder to a client.
  
  Objective: Write a reminder email about an overdue invoice to {{CLIENT NAME}}.
  
  Context: Invoice number: {{INVOICE NUMBER}}. Amount: {{AMOUNT}}. Original due date: {{DUE DATE}}. Days overdue: {{DAYS OVERDUE}}.
  
  Constraints:
  - In the email body, state the invoice number, amount and due date exactly once each, in the first paragraph only (the subject line may also name the invoice number)
  - Keep the whole email between 60 and 120 words
  - Use a polite, matter-of-fact tone — no threats, no exclamation marks, no late fee unless one was given above
  - End with one clear, single-sentence request for payment or contact
  
  Output format: Return "Subject:" on its own line, then a blank line, then the email body.
  
  Before finishing, check the invoice number, amount and due date each appear exactly once in the body, the body is between 60 and 120 words, and exactly one closing request appears.
  

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• Prompt: Draft an Internal Policy Document

  Score 83

  A prompt for a short internal policy with exactly four labelled parts and no invented legal claims, ready for a founder to review.

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  The prompt Copy

  You are a small-business owner drafting an internal policy for staff.
  
  Objective: Draft a policy document on {{POLICY TOPIC — e.g. remote work, expenses, annual leave}}.
  
  Context: The business is {{BUSINESS TYPE AND SIZE}}. The key rule to set is {{KEY RULE}}. Any exception to note: {{EXCEPTION — or none}}.
  
  Constraints:
  - Use exactly four labelled parts: "Purpose", "Who this applies to", "The policy" and "Exceptions"
  - Keep the whole document between 130 and 200 words
  - State the key rule as a plain, specific sentence, not a vague guideline
  - Do not state or imply this document has been checked by a solicitor or complies with specific legislation — flag instead that legal review is recommended
  
  Output format: Return the four labelled parts in order, each as a short paragraph.
  
  Before finishing, check there are exactly four labelled parts, the total is between 130 and 200 words, and no claim of legal compliance or solicitor review appears.
  

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• Prompt: Write Pricing Page Copy

  Score 86

  A prompt for pricing page copy with exactly three tiers, one benefit-led line each, and no invented features or discounts.

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  The prompt Copy

  You are a small-business owner writing the copy for your website's pricing page.
  
  Objective: Write pricing page copy for {{BUSINESS OR PRODUCT}} presenting {{NUMBER OF TIERS — e.g. three}} pricing tiers.
  
  Context: The tiers and what each includes: {{TIERS AND WHAT'S INCLUDED}}. The audience is {{AUDIENCE — e.g. first-time buyers comparing options}}.
  
  Constraints:
  - Present exactly three tiers, each with a name, price and one benefit-led headline sentence under 20 words
  - Under each tier, list exactly three included features as short bullet points
  - Do not invent a discount, "most popular" label or feature that wasn't given above
  - Keep the whole page under 200 words
  
  Output format: Return each tier as a heading with its price, the headline sentence, then exactly three bullet points, in ascending price order.
  
  Before finishing, check there are exactly three tiers, each with exactly three bullet points, and no invented discount or feature appears.
  

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• Prompt: Write a Client Proposal

  Score 89

  A prompt for a short business proposal with exactly four headed sections and one clear call to action, not a vague sales pitch.

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  The prompt Copy

  You are a small-business owner writing a proposal for a prospective client.
  
  Objective: Write a proposal for {{PROJECT OR SERVICE}} for {{CLIENT NAME}}.
  
  Context: The outcome the client cares about most is {{KEY OUTCOME}}. The budget or fee is {{PRICE OR BUDGET}}. The timeline is {{TIMELINE}}.
  
  Constraints:
  - Use exactly four sections, headed exactly "Overview", "Approach", "Timeline" and "Investment"
  - Keep the whole proposal between 150 and 220 words
  - End with exactly one call-to-action sentence, and do not repeat it elsewhere
  - Do not invent client details, deadlines or figures beyond what is given above
  
  Output format: Return the four headed sections in order, followed by the single call-to-action sentence on its own line.
  
  Before finishing, check there are exactly four sections with those exact headings, the total word count is between 150 and 220, and only one call-to-action sentence appears.
  

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• Prompt: Write a Supplier Negotiation Email

  Score 88

  A prompt for a firm but collaborative supplier negotiation email that makes exactly one ask and states no invented figures.

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  The prompt Copy

  You are a small-business owner negotiating terms with a supplier.
  
  Objective: Write an email to {{SUPPLIER NAME}} asking for {{WHAT YOU WANT — e.g. a lower unit price, longer payment terms}}.
  
  Context: Current terms: {{CURRENT TERMS}}. Reason for the ask: {{REASON}}. What you can offer in return, if anything: {{WHAT YOU CAN OFFER — e.g. a larger order, longer contract, or none}}.
  
  Constraints:
  - Make exactly one specific ask, stated once, not a list of several requests
  - Keep the email between 90 and 150 words
  - Only mention an offer in return if one was actually given above — do not invent order volumes or contract lengths
  - Tone must be firm but collaborative, not apologetic and not confrontational
  
  Output format: Return "Subject:" on its own line, then a blank line, then the email body.
  
  Before finishing, check exactly one ask appears, the body is between 90 and 150 words, and no invented offer or figure appears.
  

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• Prompt: Build a Weekly Plan for the Business

  Score 79

  A prompt for a five-day weekly plan that turns a task list into one prioritised focus per day, not an unsorted to-do dump.

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  The prompt Copy

  You are a small-business owner planning the coming work week.
  
  Objective: Turn the task list below into a five-day weekly plan for {{BUSINESS NAME}}.
  
  Context: The single most important goal this week is {{TOP GOAL}}. Any fixed commitment (meetings, deliveries, deadlines): {{FIXED COMMITMENTS — or none}}.
  
  Constraints:
  - Plan exactly five days, Monday to Friday, each with exactly one top task
  - Every task from the list below must appear on exactly one day — do not drop any, do not invent new ones
  - If a day has a fixed commitment, name it before the top task
  - Keep each day's entry to one line under 25 words
  
  Output format: Return each day as "Day: entry", one per line.
  
  Before finishing, check all five weekdays appear once each, every listed task is placed on exactly one day, and no task from the list has been dropped or invented.
  
  Task list:
  {{TASK LIST}}
  

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• Prompt: Write a One-Page Business Case

  Score 84

  A prompt for a business case that states the actual costs, benefits and risk of doing nothing — not just an optimistic pitch.

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  The prompt Copy

  You are a business analyst who has to defend this case to a sceptical finance team.
  
  Objective: Write a one-page business case for {{THE PROPOSAL — e.g. adopting a new tool, hiring a role, changing a process}}.
  
  Context: The problem this solves is {{THE ACTUAL PROBLEM}}. The rough cost or investment required is {{COST OR EFFORT}}.
  
  Constraints:
  - State the cost of doing nothing, not just the benefit of acting
  - Every benefit claimed needs a rough number attached, even if it's an estimate labelled as such
  - Include at least one real risk or downside — a business case with no risks is not credible
  - Maximum one page (roughly 400 words)
  
  Output format: Return sections for Problem, Proposed Solution, Cost, Expected Benefit, Risk, and Recommendation, each 2–4 sentences.
  
  Before finishing, check that every benefit has a number or an explicitly labelled estimate attached, and that a real risk is stated.
  

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